Possibly one of the most important aspects of IT for a startup business is making sure that your system is secure. The information you hold on your IT system is valuable to you, no matter what size of business you are. Small business and large ones can suffer data loss through malicious attacks from malware or hacking, by accident through a hardware failure or the most common reason – human error.
Here are 7 simple tasks that can make all the difference in protecting your important business data.
Often overlooked, but it’s vital to physically protect your computers. Stealing equipment is one of the easiest ways to get hold of your data.
Don’t give thieves an easy ride. Lock away important equipment and lock down any computers.
You should design your business network with security in mind. Restrict access to important documents using strong passwords.
Use access levels to ensure that only people with the right authority can only view or edit data they need for their roles.
Firewalls are also vital to protect your systems from online attacks. You should have a hardware firewall at the point where your network joins the internet – this may be built into your router – and then a a software firewall on each individual computer.
If you are transmitting sensitive or important data via email or over the internet, use encryption to protect it.
It’s important to run antivirus and security software on every computer in your organisation. Choose a package that is reputable, such as Kaspersky, and make sure it runs automatically and that you keep it up to date.
It’s vital to create a robust back up system and set up a procedure for backing up your data regularly. That way, if you do have a major problem, you won’t lose much data.
Store at least one set of backups off-site, and keep any back up disks away from heat, moisture and magnetism.
One of the most common areas of security risk is through employees. It’s easy for busy staff to slip up when it comes to following security procedures.
To combat this, ensure employees understand the importance of following all the security procedures you have put in place.
Make security part of employees’ contracts, that way they will be more responsible with your sensitive business data.
In the event of a problem you and your staff need to know what to do, what procedures to follow and how to mitigate any risks.
If you create a file containing key information you will be able to deal with issues quickly and effectively.
Working with security experts, such as the team here at Wood ITC, helps you to understand what you need to do in what order.
Mobile devices pose a particular risk as they can easily be lost or stolen. To combat this, make sure employees know what to do if their device is lost or stolen.
A good trick is to install tracking and remote wipe software on all your mobile devices – this may sound like something out of James Bond, but it’s easy and simple to do with today’s smartphones.
Additionally, encrypt the data stored on your mobile devices and install some specialist mobile security software as well. That way, you have all your bases covered.
If you want to know more about setting up a secure IT system for your new business startup, talk to the security experts at Wood ITC today, for a free security and IT HealthCheck.